Privacy Policy
Privacy
Who is responsible for the processing of your personal data?
The Cencora Group is responsible for processing the personal data you provide in the Event Site.
The Cencora Group has appointed a data protection officer that you can contact with any inquiry or complaint about the handling of your personal data. You can contact the data protection officer at privacy@cencora.com.
You can learn more about the Cencora Group at www.cencora.com and request additional information about the organizing entity by contacting our data protection officer.
How do we process your personal data, for how long and what is our legal justification to do so?
| Purpose | Legal Justification | Storage |
| Allow you to register to the event and manage your participation in it. | Your agreement to participate in the event, subject to the Terms. | Until the event is completed. |
| Contact you when you make a request or when we need to provide event information. | Your request for an answer or your agreement to participate in the event, subject to the Terms. | Until the event is completed. |
| Send commercial communications. | Our legitimate interest to offer similar events that may be of interest to you. |
Your personal data is retained for this purpose only for so long as you do refrain from communicating to us your wish to not to receive any further commercial communications from us. You can do this by opting-out to further communications when we contact you. After the event, your personal data is retained in compliance with the Cencora Group’s applicable Data Retention Policies. |
| Allow you to contact other attendees that have consented to share their personal data. | Your consent by allowing the sharing of your personal data and by contacting other attendees. | Until the event is completed. |
| Allow you to share feedback and complete surveys. | Your consent by completing surveys or providing feedback. | Your personal data is retained for this purpose in compliance with the Cencora Group’s applicable Data Retention Policies. |
| Take pictures and videos during the event and use them as marketing materials by the Cencora Group. | Your consent at registration. | Until the media about the event remains published or until you request its deletion (see below “What if you want us to stop using your personal data?”). |
Oftentimes, we are required by law to retain your personal information for a longer period before it can be permanently deleted from our systems. In these cases, we will make sure your information remains duly blocked, so it is only accessible to documented and privileged personnel and public authorities authorized to view such personal data.
What third parties process your personal data and where?
Cvent, the owner of the Cvent app, where the Event Site resides, processes the personal data uploaded to the Event Site to support the Cencora Group in organizing the event. You can learn more about Cvent’s use of the personal data in their privacy policy available at https://www.cvent.com/en/privacy-policy. Cvent is our contractor and we have signed an agreement with them to ensure the appropriate handling of your personal data, which happens on our behalf and under our responsibility.
The Cencora Group engages other third parties to support with the organization of the events. These third parties have also signed agreements with the Cencora Group to ensure the appropriate handling of your personal data, which happens on our behalf and under our responsibility.
Your personal data will be processed in the European Union and in the United States. The Cencora Group has written safeguards in place, internal to the group and external with the above contractors, to ensure that your personal data always receives an adequate level of protection, consistent with industry best practices.
What personal data are required and what are your responsibilities?
The only personal data necessary to participate in the event is the data required for registration. Your completion of your profile is voluntary.
You are solely responsible for maintaining the confidentiality of your account, and you agree to accept responsibility for all activities relating to or in connection with your account. You agree that the information you provide to the Cencora Group, whether at registration or at any other time, will be true, accurate, current, and complete. You also undertake to always maintain the accuracy and currency of this information. If you have reasons to believe that your account is no longer secure and/or has been compromised (e.g., in the event of a loss, theft, or unauthorized disclosure or use of your account), then you agree to immediately notify the Cencora Group at privacy@cencora.com. You shall be liable for the losses incurred by the Cencora Group or others due to any unauthorized use of your account that stem from your specific behaviors/inactions.
How do we protect your personal data?
We use a variety of technical and organizational measures to help protect your personal data from unauthorized access, use, disclosure, alteration or destruction consistent with applicable data protection laws.
Accessing and updating or correcting your personal data
You can access your personal data directly at the Event Site and update or correct them where necessary. You can also contact us at the address below.
What if you want us to stop using your personal data?
If you disagree with our use of your personal data, you have the right to request we delete it or limit its processing by contacting us at the address below.
Those rights are not absolute and there may be legal or other reasons why we need to keep or process your data. Nevertheless, please tell us if you think that we should not be using it
We may sometimes be able to restrict the use of your personal data. This means that it can only be used for certain things, such as legal claims or to exercise legal rights. In this situation, we would not use or share your information in other ways, including with the Event Site or the Cvent app while it is restricted.
You can ask us to restrict the use of your personal data if:
- It has been used unlawfully but you don't want us to delete it.
- It not relevant any more, but you want us to keep it for use in legal claims.
- You have already asked us to stop using your data, but you are waiting for us to tell you if we are allowed to keep on using it.
- If you want to object to how we use your data, or to ask us to delete it or restrict how we use it or. In these cases, please contact us.
Withdrawing your consent
Where our legal justification to process your personal data is your consent as shown in the section “How do we process your personal data, for how long and what is our legal justification to do so?” above, you can withdraw your consent for us to hold your personal data at any time. Please contact us at the address below if you want to do so. We will respect that choice in accordance with our legal obligations.
Contact information
You can contact us if you have any questions or complaints and to request information about our content, services and for user support enquiries or any related issue at privacy@cencora.com.
Miscellanea
10.1. Modification of the Terms. The Cencora Group may amend the content of these Terms from time to time for the purposes of:
a) adapting the Terms to any regulatory or legislative provisions in force or in the process of being adopted;
b) adapting the Terms to any decision of a judicial body, a consumer agency or body, or of any other competent authority, which affects the Event Site or its content;
c) preventing abuses or damages or for security reasons;
d) making amendments to the wording of these Terms (for instance, to correct grammatical or orthographic mistakes), to the extent that such amendments do not alter the content or meaning of these Terms or, if they do, providing overt notice to you of these material edits/changes for your awareness and ability to continue using or discontinuing use of the Event Site and/or the Cvent app as per the paragraph below;
e) reflecting any legal changes, updates, improvements or changes to the services, to the Event Site or to its content.
The Cencora Group will provide prior notice of any amendment to these Terms before they become applicable via a general notice in the Event Site, unless the Cencora Group is legally obliged to make the amendments immediately. If you do not accept the new conditions, you are free to stop using the Event Site and/or delete your account. Otherwise, the proposed amendments will be deemed as accepted.
10.2. Severability. If, in any jurisdiction, any provision of these Terms or their application to any party or circumstance is restricted, prohibited or unenforceable, such provision shall, as to such jurisdiction, be ineffective without invalidating the remaining provisions of these Terms and without affecting the validity or enforceability of such provisions in any other jurisdiction or without affecting its application to other parties or circumstances. Where possible, any such provision shall apply to the fullest extent permitted by law and be interpreted and applied to a lesser extent, where necessary to be valid.
10.3. Applicable law and jurisdiction. Where mandated by applicable law, these Terms shall be governed and construed in accordance with the laws of the jurisdiction from which you reside and any legal action or proceeding between you and the Cencora Group will be brought in the same jurisdiction. Where applicable law does not mandate a specific jurisdiction, these Terms shall be governed by the internal laws of the Commonwealth of Pennsylvania applicable to agreements made and to be performed in Pennsylvania. You agree that any legal action or proceeding between Cencora and you for any purpose concerning these Terms or the parties’ obligations hereunder will be brought exclusively in a federal or state court of competent jurisdiction sitting in Montgomery County, Pennsylvania, USA. In this scenario, any claim or cause of action you may have with respect to these Terms must be commenced within one (1) year after the claim or cause of action arises or such claim or cause of action is barred. Any rights not expressly granted herein are reserved to the Cencora Group. The Cencora Group’s failure to insist upon or enforce strict performance of any provision of these Terms will not be construed as a waiver of any provision or right. Neither the course of conduct between the parties nor trade practice will act to modify any provision of these Terms.